September 2019 Minutes
Minutes of Parish Council meeting held on Tuesday 3rd September 2019.
Present: Cllr J Salmon) (JS) (in the Chair), Cllrs P. Dunning (PD), P Orrock (PO) and K. Salmon (KS) and Dist Cllr Green. There were 5 members of the public present.
JS welcomed all present and was advised that a member of the public was making an audio recording of the meeting.
19/44: Declarations of interest: There were none.
19/45: Dist Cllr Green advised that she had e-mailed information from NK recently and proposed that she would be doing the same in future, during the last week of a month. NK is investing £2.2 million in developing industrial units at North Hykeham. 7500 houses are to trial a new waste scheme but this does not affect our Ward.
Public time – a member of the public asked why we felt a Health & Safety Policy was not required and was advised that this was LALC’s directive. JS said that this would be taken up at a Cluster meeting. A member of the public raised a question regarding Agenda item 9 but was advised that the issues being mentioned were not those to be considered. The same member of the public further advised that there is a sign for a Church on a road near Spilsby which may be of interest to the PC.
19/46: Apologies – Cllrs George and Swain and Dist Cllr Spray. JS advised that Cllr D Rowe had given her resignation and thanked her for her contribution to the PC whilst she was a councillor.
19/47: Minutes of the meeting held on 23rd July were read and approved, and it was resolved unanimously that they be signed.
19/48: Highways – the overgrown vegetation at Welbourn Road/High Street has been reported and is being investigated. KS will check if the snicket from Robinson Close has been cut by NK.
19/49: SID and village entrance gates– Cllr George had submitted a note of where we are at with these projects. The gates have been delivered and the SID ordered – installation of both is likely to be end September/October.
19/50: Tree inspection/works – PD will chase the contractors for an invoice.
19/51: Parish/Rectory field: boundary needs to be marked in the correct place which is at the end of the Church Car Park, to denote the boundary between said Car Park and the PC’s land. PO and PD will meet with PCC representatives to consult on the correct positioning as well as the type of fence/gate that is required. With regard to the trimming of the boundary hedge, it was noted that work had already commenced.
19/52: Assets and liabilities: the post for the Millennium sign is now in place and the sign itself will be installed on to it, shortly.
19/53: Planning -19/0838 – tree works at 66 High Street – approved.
19/0899 – tree works at 21 High Street – approved.
19/0934 – 68 High Street – remove chimney stack, roof – pending consideration.
19/0994 – tree works at 53 high Street – approved.
19/1071 – tree works at 2 Church Walk – approved.
19/1192 – tree works at 2 Swans Lane – PC has no objections.
19/54: Litter pick – NK have us on the list to supply equipment to PFA.
19/55: Welcome letters and information booklet – LCC had confirmed no amendments required to information. Artwork is in the PC’s filing cabinet. We have 40 leaflets so agreed no further prints were required at this time. Cllr Green is in the process of finding out if we can be advised by NK or LCC when somebody new moves into the village.
19/56: Policies – It was resolved unanimously that the Financial Regulations and Financial Risk Assessment should be approved as drawn and as submitted to each Councillor prior to the meeting,
19/57: Finance:
- Bank balance at 31.7.19 £29,431.18.
- Resolved to sign income/expenditure/budget reconciliation.
Clerk had an Internet Banking mandate for signature as a result of Dawn Rowe leaving. MG will go on as a person to authorise internet banking payments.
Payments since last meeting:
Salary and expenses £609.86; PFA grant £145; Bank charge £18; Internal audit £50 and village gates £2,386.08.
19/58: Next meeting – 22.10.19 at 7.30 pm.
It was agreed unanimously that meetings from January 2020 should be held on a Thursday and all could then start at 7.30 pm.
Resolved to go into closed session.
Meeting closed 8.25 pm