Scheme of Delegation to the Clerk
SCHEME OF DELEGATION TO THE PARISH CLERK
INTRODUCTION
This Scheme of Delegation was approved by Brant Broughton & Stragglethorpe Parish Council on 3rd April 2025 under S101 of the LGA 1972.
The Scheme does not delegate any matter:
[a] Reserved by Law
[b] Which by law may not be delegated to a Councillor and/or Officer.
Any subsequent amendments are identified by the date and Minute number of the Council resolution in brackets after the amendment.
The powers and duties set out in this Scheme are delegated to the Parish Clerk/RFO.
The Parish Clerk is also the Council’s Responsible Financial Officer and the Proper Officer and has responsibility for the management of the organisation.
The Scheme will be reviewed annually as required by the Council and when a new Parish Clerk is appointed.
EXTENT OF DELEGATION
1.1 All delegated functions shall be deemed to be exercised on behalf of and in the name of the Council.
1.2 The Parish Clerk will exercise these powers in accordance with:
Approved Budgets
The Councils Financial Regulations
The Councils Standing Orders
All adopted Policies of the Council
All contractual and statutory common law requirements
1.3 In addition, the Parish Clerk is authorised to undertake the day-to-day administration of the Council to include:
Emergency expenditure up to £500 whether or not there is budgetary provision for the expenditure (subject to Standing Orders and Financial Regulations).
Payment of all invoices, within agreed budget and subject to authorisation by two bank signatories. Authorisation can be made by email if face to face authorisation is not possible.
Taking appropriate action for other emergencies (in consultation with the Chairman (or in his/her absence, the Vice Chair) as appropriate to the circumstances.
URGENT DECISIONS OF THE COUNCIL
2.1 Urgent decisions required between scheduled meetings of the Council are delegated
to the Clerk in consultation with the Chairman (or in his/her absence, the Vice Chair).
2.2 Decisions made under this delegation will be on the next available Agenda and
reported to, and recorded in the Minutes of the next Council meeting.
2.3 Under this delegation, where appropriate, the Clerk may decide that an
Extraordinary meeting of the Council should be called to deal with the urgent matter.
PLANNING DELEGATION TO THE CLERK
3.1 The Council delegates decisions arising under development control consultations to
the clerk in consultation with all Councillors.
3.2 Consultation may be by correspondence, including email, or in person. It may also
take place at meetings of the Council.
3.3 The Clerk will arrange for relevant papers to be circulated to the Councillors who
should return their comments to the Clerk for determination of the council’s
response within the prescribed consultation period.
3.4 Delegated decisions will be reported to and recorded in the Minutes of the next
Council meeting.
3.5 In respect of controversial or major development proposals, the Clerk in consultation
with the Chairman (or in his/her absence, the Vice Chair) MAY decide that a parish
meeting and/or an extraordinary meeting of the Council be called to consider the
matters.
Adopted: 3rd April 2025.